IA21
Internet Accounting for the 21st Century
IA21 SERVICES
- ACCOUNTING
- ACCOUNTS RECEIVABLE
- Billing - Monthly bills are generated and emailed to members
- Prorated Billing - Used to calculate the correct bill amount for new members and members who are moving
- Electronic Payment - Members pay by electronic fund transfers and have access to payment reporting and tracking
- Past Due Calculations - Performed and billed every month
- Fines For Bylaw Violations - Performed and billed every month
- Billiing of Special Assessments
- Bounced Check Process
- Billing Adjustment Process
- Bad Debt Writeff Process
- Invoice Comments - Specific comments can be included on monthly invoices to members
- ACCOUNTS PAYABLE
- Cash Disbursements - The AOC processes all accounts payable vendor invoices and prints and mails all payments
- Contractual Repetitive Vendor Payments
- Void Check Process
- Ability To Enter Manual Checks
- CASH MANAGEMENT
- Cash Receipts - We process cash receipts on a daily basis
- Cash Budget - Prepared every month to track variances
- Daily Cash Report - Real time cash balance report
- Monthly Bank Reconciliation - Prepared every month
- PAYROLL
- Payroll Input - Employees logon and input their weekly hours
- Payroll Work Schedules - Prepared each week and accessible online by employees
- Authorization - All payroll hours must be approved by the board
- Payroll Service Provider - Once the hours are approved the data is transferred to a payroll service provider who prints and mails the checks
- GENERAL LEDGER
- Journal Entries - All journals are automatically generated within each application
- Fixed assets - The AOC has a comprehensive system which tracks assets and performs all monthly depreciation calculations
- Month End Close - The AOC performs all month end financial close procedures
- Year End Close - The AOC performs all year end financial close procedures
- Financial Statements - The AOC generates all monthly and annual financial statements and make them available online
- Annual Financial Budget - The AOC provides an easy to use online tool for preparing annual budgets
- Capital Projects - Detailed reporting and tracking of all capital projects
- SOFTWARE
- SYSTEM
- Websites - We design, develope and maintain all websites
- System Upgrades - We perform all system upgrades
- System Maintenance - We perform all system maintenance
- Software - We provide all software applications
- IMPLEMENTATION
- Implementation Project Plan - We prepare and maintain the implementation project plan
- Data Transfer - We perform all data extracts and data import functions
- Testing - Before the system goes live we perform all necessary testing
- BOARD FUNCTIONS
- Send Association Level Announcements
- Tabulate Online Voting Results
- Activate and Inactivate Members
- Send Bylaw Violation Notifications
- Update Community Calendars
- Setup Vendor Ratings
- Approve Weekly Payrolls
- Approve Accounts Payable Payments
- Access Association Level Data and Reports
- Prepare Employee Weekly Work Schedules
- MEMBER ACCESS
- Logon - Each member is assigned a secure logon
- Key Documents - Access to bylaws, insurance policies, financial statements and meeting minutes
- Access to Individual Accounts Receivable Data
- Member Directory
- Online Advertising
- Community Bulletin Board
- Online Voting
- Vendor Rating Process
- Community/Personal Calendar
- Member Personal Phone Directory
- Service Request Process
- Online Facilities Reservation Process
- Update Monthly Payment Options
Copyright @ 2021, IA21 L.L.C. All Rights Reserved.